Privacy Policy – CoveredNightSide

Last updated: 4 March 2026

This Privacy Policy explains how CoveredNightSide (“we”, “us”, “our”) collects, uses, shares, and protects personal information when you visit coverednightside.com (the “Site”), subscribe to our newsletter, leave comments (when enabled), or contact us.

This policy should be read alongside our Cookie Policy and Terms of Use.

1) Who we are

CoveredNightSide is the operator of this Site and is the data controller for personal data collected through the Site.

Contact us: Please use the Contact page on the Site.

2) What personal data we collect

A) When you browse the Site

We (and our hosting provider) may collect:

• Technical data: IP address, device type, browser type, operating system, pages viewed, approximate location (derived from IP), referral source, and timestamps.

• Security/log data: used to protect the Site and prevent abuse.

B) When you subscribe to the newsletter (Hostinger Reach)

When you subscribe, we may collect:

• Email address (required)

• Name (if you choose to provide it)

• Subscription metadata: date/time of signup, source/page, and proof of consent (and confirmation status if double opt-in is enabled)

We use Hostinger Reach to manage subscribers and send newsletters.

C) When you use the Contact form

We may collect:

• Name or gamertag (if provided)

• Email address

• Message content

• Metadata such as date/time and basic technical info to reduce spam

D) When you comment (if/when enabled)

If comments are enabled, we may collect:

• Display name / username

• Email address (if required by the comment system)

• Comment text

• IP address and device/browser info (often used for spam prevention and moderation)

• Any other information you choose to include in your comment

Important: Don’t post sensitive personal information in comments.

E) Embedded media (audio/video/social)

If we embed third-party content (e.g., audio players), those providers may collect data when the embed loads or when you interact with it. That collection is governed by the third party’s policies.

3) How we use your data (purposes)

We use personal data to:

• Run and secure the Site (fraud/spam prevention, troubleshooting, performance)

• Send newsletters to subscribers (new episodes, IRL updates, audio drops, site announcements)

• Respond to messages sent through the Contact form

• Moderate comments and maintain community safety (when enabled)

• Improve the Site by understanding what content is useful (if analytics are enabled)

We do not sell products through this Site and we do not sell your personal data.

4) Legal bases for processing (UK GDPR / EU GDPR)

We rely on one or more of the following legal bases depending on what you do:

• Consent: newsletter subscriptions, and optional cookies/marketing preferences (where applicable). You can withdraw consent at any time.

• Legitimate interests: running and securing the Site, preventing abuse, improving site quality, moderating comments, and responding to enquiries.

• Contract / steps before contract: generally not applicable because we don’t sell through the Site, but may apply if you request something that requires a specific service arrangement (rare).

5) How we share your data

We share personal data only when needed to operate the Site:

• Hostinger (Website Builder + hosting): hosting, site infrastructure, forms handling, security, and performance services.

• Hostinger Reach: newsletter subscriber management and email sending.

• Email and communication providers: delivery of emails (may involve standard email routing/anti-spam systems).

• Third-party embeds (if used): audio/video/social platforms you interact with may process data under their own policies.

We may also share data if required by law or to protect our rights and users (e.g., fraud prevention, legal claims).

6) International transfers

Your data may be processed in countries outside your own, depending on where our providers and their sub-processors operate. Where required, transfers are protected using appropriate safeguards (such as standard contractual clauses or equivalent measures).

7) How long we keep your data (retention)

We keep personal data only as long as needed for the purposes above:

• Newsletter subscribers: until you unsubscribe (and then only as needed to keep a suppression record so we don’t re-add you accidentally).

• Contact form messages: typically up to 12 months, unless we need longer for ongoing issues or legal reasons.

• Comments (when enabled): for as long as the comment remains published, plus time in backups/archives.

• Server/security logs: typically kept for a short period (often days to weeks) for security and troubleshooting.

Backups may retain copies for a limited time.

8) Your rights

Depending on your location, you may have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (where applicable)

• Restrict or object to processing

• Data portability (in certain cases)

• Withdraw consent (e.g., newsletter) at any time

• Lodge a complaint with your data protection authority

Newsletter: every email includes an unsubscribe link.

To exercise any rights, use our Contact page.

Complaints: If you’re in the UK, you can complain to the Information Commissioner’s Office (ICO). If you’re in the EU/EEA, you can complain to your local supervisory authority.

9) Cookies

We use cookies and similar technologies as described in our Cookie Policy. If we enable optional cookies (like analytics), you’ll be offered choices via a cookie banner where required.

10) Security

We use reasonable technical and organisational measures to protect your data, but no website can guarantee 100% security. Please avoid sending sensitive information via forms or comments.

11) Children

The Site is intended for 18+ audiences. We do not knowingly collect personal data from children. If you believe a child has provided personal data, contact us and we will take steps to remove it.

12) Changes to this policy

We may update this Privacy Policy from time to time. We will update the “Last updated” date at the top. Continued use of the Site after changes means you accept the updated policy.